Shipping Administrator

Location Twickenham
Discipline: Administration & Support
Salary: £30000.0
Contact name: Jo Foster

Contact email:
Job ref: 6565
Published: 20 days ago

We are recruiting for a world-class audio rental company, who proudly supplies high-end audio equipment and skilled audio engineers to global music tours, sporting, and corporate events. They are looking for a highly motivated Shipping Administrator to join their Operations Team to be part of their future growth.

Key Responsibilities of the Shipping Administrator:

Working closely with the Operations Department, this role encompasses a broad range of responsibilities with a specific focus on administrative tasks related to transport and logistics. Reporting to the Operations Manager, you will play a key role in ensuring the smooth and efficient running of all equipment logistical moves from start to finish including

  • Managing bookings of domestic and international courier shipments (e.g., FedEx) and same-day local couriers.

  • Creating purchase orders for logistics suppliers on behalf of the Operations Department.

  • Maintaining awareness of all logistical moves, providing oversight and suggesting efficiencies in scheduling.

  • Sharing and updating interested parties with truck/driver details and schedules for both project and intercompany movements.

  • Processing customs documentation (ATA Carnets, Commercial Invoices), manage their usage, and keep up-to-date records within our global IT system.

  • Generating software-emulated truck packs to demonstrate load requirements to clients.

  • Fostering open dialogue within the department and with other departmental staff to facilitate performance, processes, and productivity.

  • Handling any other administrative duties required for the department.

Skills and Experience Desired of the Shipping Administrator:

  • 2-3 years' experience in an administrative role.

  • Excellent written and verbal communication skills.

  • Strong IT skills, with a willingness to become competent in in-house systems.

  • Background in the Event and/or Logistics Industry is desirable but not essential.

  • Drive, ambition, and innovative thinking.

  • Confidence, reliability, logical and systematic approach to work, meeting strict deadlines.

  • Excellent organizational, planning, and management skills.

  • Ability to work calmly and efficiently under pressure

  • Laser-sharp attention to detail and accuracy.


  • 23 days' holiday per annum plus bank holidays.

  • Auto-enrollment pension scheme (4% Employer Contribution, 5% Employee Contribution).

  • Health Cash Plan.

  • Employee Assistance Programme.

  • Group Life Insurance at x4 salary.

  • Cycle to Work Scheme.

  • On-site Parking.

  • Complimentary tea, coffee & fruit.

  • Free Flu vaccination.

Apply for the role of Shipping Administrator by attaching your CV for the opportunity to begin an exciting career in live audio with a company that invests in the progression of its employees.